Leadership Conference is for Equality Federation state partners and national organizations that partner with Equality Federation or our state partners. We welcome staff and board members from these organizations.
Early Bird registration is 15% off for Equality Federation state partners (members) and 10% off for non-members. Early Bird rates end April 10, 2025.
Equitable Pricing Statement
As we gear up for the annual Leadership Conference, we want to address the current economic situation and how it may be impacting you. With the significant impact of inflation on everyone, we understand that this can make the conference fees a challenge. We are aware of this and are doing our best to keep the pricing low.
At the same time, we recognize that financial hardship may still hinder some individuals from participating in this important event. If you are experiencing financial hardship and cannot cover the cost of the conference, we encourage you to reach out to us privately, and we will see what we can do on a case-by-case basis. However, we cannot guarantee that financial assistance will be available for all participants.
At Equality Federation, our mission is to promote equity and justice for the LGBTQ+ movement. We are committed to making our events accessible to everyone, regardless of their financial situation. To support this goal, we have implemented a tiered pricing structure for both state partners and other partners. This will ensure that everyone has the opportunity to benefit from the programming and networking opportunities that the conference has to offer.
State Partner (Member) Pricing
Our member pricing tiers are designed to accommodate the diverse budgets of Equality Federation’s state partners. Take advantage of Early Bird pricing to secure your spot and enjoy 15% additional savings before April 10.
MEMBERS ONLY (Budget under $500K): $400
This rate is for staff or board members of an Equality Federation state partner organization with an organizational budget of less than $500,000.
MEMBERS ONLY (Budget $500K-$1M): $425
This rate is for staff or board members of an Equality Federation state partner organization with an organizational budget between $500,000 and $1 million.
MEMBERS ONLY (Budget $1M-$2M): $475
This rate is for staff or board members of an Equality Federation state partner organization with an organizational budget between $1 million and $2 million.
MEMBERS ONLY (Budget over $2M): $500
This rate is for staff or board members of an Equality Federation state partner organization with an organizational budget of over $2 million.
Other Partners (Non-Member) Pricing
For our partners who are not state partners, including small to large national nonprofits, corporate partners, funders, and more, we have established separate tiers to cater to the varied capacities of different organizations. Early bird pricing is available across all levels, providing an opportunity for 15% cost savings before April 10.
Small Organization Discounted Rate (Budget under $1M): $500
The small organization discounted rate is for staff or board members of organizations with a budget of less than $1 million.
Medium Organization Discounted Rate (Budget $1-$2M): $625
The medium organization discounted rate is for staff or board members of organizations with a budget between $1 million and $2 million.
Sustaining Rate (Budget $2M-$10M): $750
The sustaining rate is for staff or board members of organizations with a budget between $2 million and $10 million. This is the true per-person cost to host this event. By registering at this level, you support the sustainability of Leadership Conference.
Supporting Rate (Budget over $10M): $900
The supporting rate is for funders and staff or board members of organizations with budgets over $10 million. Supporting our work at this level allows us to offset the cost of attendance for all-volunteer organizations and small organizations.
We hope our tiered registration options will offer a wide enough range of pricing options. However, if you need financial assistance, please contact Janeesha (events@equalityfederation.org) to discuss your situation. We understand that everyone's circumstances are different and will do our best to assist you. However, please note that we cannot guarantee everyone financial assistance.
At Equality Federation, we are committed to promoting inclusivity and creating a supportive environment for all attendees. To achieve this, we have made several accessibility improvements, including providing all-gender restrooms, physical and emotional accessibility resources, fragrance-free spaces, and more. Please indicate on your registration form if you require additional accommodations.
Our workshops will include topics like organizing skills, legislative trends, incorporating racial justice in our work, and more! Do you have an idea for a conference topic? Do you have a workshop to offer your colleagues? We’d love to hear from you! Be on the lookout for more information in a separate email soon about when to submit your proposals!
Yes, all workshop presenters are required to register for Leadership Conference before their proposal will be reviewed. This ensures that all accepted presenters are committed to attending and contributing to the event. If you submit a proposal without registering, it will not be considered. We recommend registering as soon as possible to secure your spot and complete your proposal submission successfully. If you have any questions or need assistance, please contact us at events@equalityfederation.org.
We are excited to be in downtown Madison, Wisconsin. Your registration confirmation email will include the link to book a hotel. Our room rate of $205 is available until June 9, 2025, or when sold out. These rates apply to standard single and double accommodations. Guests should advise the hotel of any changes in length of stay at least 48 hours before check-in, as they will be charged for early departures.
Come as you feel comfortable. For some folks, that is whatever gender expression of “smart casual” fits your style; others use the guide of “This is what I usually wear to work” or “This is what I usually wear for an important external meeting.” We have had the full range and welcome it!
We will be following CDC, state, and local guidelines for safe COVID practices. Attendees will be required to be up-to-date with COVID vaccinations as determined by the CDC. Our collective commitment to safety and access requires serious steps toward COVID-19 mitigation before, during, and after the conference. These guidelines reflect our responsibility to protect one another, particularly those most vulnerable, and are part of a broader public health effort to reduce transmission. To support accessibility and protect our most vulnerable community members, we strongly encourage attendees to bring and wear masks. We will also provide KN95 masks on-site for those who need them.
We Protect Us. This is a space of collective care, and we ask all attendees to honor and commit to a community of collective care to create a safer, more accessible gathering for everyone.
Note: We do not offer hybrid programming at Leadership Conference at this time.
If you’d like to pay for registration for those who need assistance, please select an additional amount to pay when registering.
Mario, Donor Relations Manager at mario@equalityfederation.org
Yes, you can transfer an already purchased ticket to another person before June 30, 2025. Please email our Data Manager, Skye, at skye@equalityfederation.org to request a ticket transfer. If a ticket transfer is not submitted in writing by the deadline, your ticket will be forfeited and considered a donation to the Conference. If you have additional questions, please refer to our Refund Policy below.
If you can no longer attend the Equality Federation Leadership Conference 2025, refunds are possible. Cancellations received in writing via email before June 15, 2025, will be refunded in full to the original payment method.
Please note: no refunds will be processed after June 15, 2025.
If you are no longer able to attend, you can also: Request to transfer your registration to someone in your organization or network before June 30, 2025 OR If you don’t request a transfer, we will use your registration fee to support a person to attend.
Please contact Skye at skye@equalityfederation.org for more information on these options.
To support our programming and meet the needs of our community, we have added optional questions during registration that allow us to better understand our audience. We understand the importance of privacy and want to assure you that answering these questions is optional and not required for registration.
If you do choose to share any information, we will handle it with the utmost care and respect. Please note that any data you provide will be kept in the strictest confidence and will not be shared with third parties, nor will it be used in a way that could identify you personally. Our goal is to use this information to improve our programming and better serve our community, so we appreciate any information you feel comfortable sharing.
If you have questions or concerns, please contact events@equalityfederation.org.
With your support, we'll be able to continue our work to build the leaders of today and tomorrow, strengthen state-based LGBTQ+ organizations, and make critical progress on the issues that matter most—like protecting transgender people, ending HIV criminalization and ensuring access to care, and banning conversion therapy across the country.